Introduction 1 What Makes This Book Different 2 Foolish Assumptions 3 Conventions Used in This Book 3 Icons Used in This Book 4 Beyond the Book 4 Book 1: Common Microsoft Office Tasks 5 Chapter 1: Office Nuts and Bolts 7 Introducing Office 2021 7 Office 2021 applications 7 Other goodies 8 Finding out what software and Office version you have 9 Finding Your Way Around the Office Interface 10 The File tab and Backstage 10 The Quick Access toolbar 12 The Ribbon and its tabs 12 Context-sensitive tabs 13 The anatomy of a tab 13 Mini-toolbars and shortcut menus 15 Office 2021 for keyboard lovers 16 Saving Your Files 17 Saving a file 17 Saving a file for the first time 18 Saving AutoRecovery information 18 Navigating the Save As and Open Windows 18 Opening and Closing Files 20 Opening a file 20 Closing a file 21 Reading and Recording File Properties 21 Locking a File with a Password 22 Password-protecting a file 22 Removing a password from a file 23 Trusting (or not Trusting) Microsoft with Your "Content" 24 Chapter 2: Wrestling with the Text 27 Manipulating the Text 27 Selecting text 28 Moving and copying text 28 Taking advantage of the Clipboard task pane 29 Deleting text 30 Speaking, not Typing, the Words 30 Changing the Look of Text 31 Choosing fonts for text 32 Changing the font size of text 34 Applying font styles to text 35 Applying text effects to text 36 Underlining text 37 Changing the color of text 38 Quick Ways to Handle Case, or Capitalization 39 Entering Symbols and Foreign Characters 40 Creating Hyperlinks 42 Linking a hyperlink to a web page 42 Creating a hyperlink to another place in your file 43 Creating an email hyperlink 44 Repairing and removing hyperlinks 45 Chapter 3: Speed Techniques Worth Knowing About 47 Undoing and Repeating Commands 47 Undoing a mistake 48 Repeating an action -- and quicker this time 48 Zooming In, Zooming Out 49 Viewing a File Through More Than One Window 50 Correcting Typos on the Fly 51 Entering Text Quickly with the AutoCorrect Command 53 Book 2: Word 2021 55 Chapter 1: Speed Techniques for Using Word 57 Introducing the Word Screen 57 Creating a New Document 59 Getting a Better Look at Your Documents 61 Viewing documents in different ways 61 Splitting the screen 65 Selecting Text in Speedy Ways 66 Moving Around Quickly in Documents 67 Keys for getting around quickly 67 Navigating from page to page or heading to heading 68 Going there fast with the Go To command 69 Bookmarks for hopping around 70 Inserting a Whole File into a Document 71 Getting Word to Read It 71 Entering Information Quickly in a Computerized Form 72 Creating a computerized form 73 Entering data in the form 75 Chapter 2: Laying Out Text and Pages 77 Paragraphs and Formatting 77 Inserting a Section Break for Formatting Purposes 78 Breaking a Line 81 Starting a New Page 81 Setting Up and Changing the Margins 82 Indenting Paragraphs and First Lines 84 Clicking an Indent button (for left-indents) 84 "Eyeballing" it with the ruler 84 Indenting in the Paragraph dialog box 86 Numbering the Pages 86 Numbering with page numbers only 86 Including a page number in a header or footer 87 Changing page number formats 88 Putting Headers and Footers on Pages 89 Creating, editing, and removing headers and footers 90 Fine-tuning a header or footer 92 Adjusting the Space Between Lines 93 Adjusting the Space Between Paragraphs 94 Creating Numbered and Bulleted Lists 95 Simple numbered and bulleted lists 95 Constructing lists of your own 96 Managing a multilevel list 97 Working with Tabs 98 Hyphenating Text 100 Automatically and manually hyphenating a document 101 Unhyphenating and other hyphenation tasks 101 Chapter 3: Word Styles 103 All About Styles 103 Styles and templates 104 Types of styles 104 Applying Styles to Text and Paragraphs 105 Applying a style 105 Experimenting with style sets 107 Choosing which style names appear on the Style menus 107 Creating a New Style 110 Creating a style from a paragraph 111 Creating a style from the ground up 111 Modifying a Style 113 Creating and Managing Templates 114 Creating a new template 115 Opening a template so that you can modify it 118 Modifying, deleting, and renaming styles in templates 120 Chapter 4: Constructing the Perfect Table 121 Talking Table Jargon 122 Creating a Table 122 Entering the Text and Numbers 125 Selecting Different Parts of a Table 126 Laying Out Your Table 126 Changing the size of a table, columns, and rows 126 Adjusting column and row size 127 Inserting columns and rows 128 Deleting columns and rows 129 Moving columns and rows 130 Aligning Text in Columns and Rows 131 Merging and Splitting Cells 132 Repeating Header Rows on Subsequent Pages 133 Formatting Your Table 135 Designing a table with a table style 135 Calling attention to different rows and columns 136 Decorating your table with borders and colors 137 Using Math Formulas in Tables 138 Neat Table Tricks 139 Changing the direction of header row text 140 Wrapping text around a table 140 Using a picture as the table background 141 Drawing diagonal lines on tables 143 Drawing on a table 144 Chapter 5: Taking Advantage of the Proofing Tools 145 Correcting Your Spelling Errors 146 Correcting misspellings one at a time 146 Running a spell check 147 Preventing text from being spell checked 149 Correcting Grammatical Errors 149 Finding and Replacing Text 150 The basics: Finding stray words and phrases 151 Narrowing your search 152 Conducting a find-and-replace operation 157 Finding the Right Word with the Thesaurus 158 Proofing Text Written in a Foreign Language 160 Telling Office which languages you will use 160 Marking text as foreign language text 161 Translating Foreign Language Text 162 Chapter 6: Desktop Publishing with Word 165 Experimenting with Themes 165 Sprucing Up Your Pages 166 Decorating a page with a border 167 Putting a background color on pages 168 Getting Word''s help with cover letters 168 Making Use of Charts, Diagrams, Shapes, and Photos 169 Working with the Drawing Canvas 170 Positioning and Wrapping Objects Relative to the Page and Text 171 Wrapping text around an object 172 Positioning an object on a page 174 Working with Text Boxes 175 Inserting a text box 176 Making text flow from text box to text box 176 Dropping In a Drop Cap 177 Watermarking for the Elegant Effect 178 Putting Newspaper-Style Columns in a Document 179 Doing the preliminary work 179 Running text into columns 179 Landscape Documents 181 Printing on Different Size Paper 182 Showing Online Video in a Document 182 Chapter 7: Getting Word''s Help with Office Chores 183 Highlighting Parts of a Document 183 Commenting on a Document 184 Entering comments 184 Viewing and displaying comments 185 Replying to and resolving comments 186 Caring for and feeding comments 186 Tracking Changes to Documents 187 Telling Word to start marking changes 188 Reading and reviewing a document with revision marks 188 Marking changes when you forgot to turn on revision marks 190 Accepting and rejecting changes to a document 192 Printing an Address on an Envelope 192 Printing a Single Address Label (Or a Page of the Same Label) 194 Churning Out Letters, Envelopes, and Labels for Mass Mailings 196 Preparing the source file 196 Merging the document with the source file 197 Printing form letters, envelopes, and labels 201 Chapter 8: Tools for Reports and Scholarly Papers 203 Alphabetizing a List 204 Outlines for Organizing Your Work 204 Viewing the outline in different ways 205 Rearranging document sections in Outline view 206 Collapsing and Expanding Parts of a Document 206 Generating a Table of Contents 207 Creating a TOC 208 Updating and removing a TOC 208 Customizing a TOC 208 Changing the structure of a TOC 210 Indexing a Document 212 Marking index items in the document 212 Generating the index 214 Editing an index 216 Putting Cross-References in a Document 216 Putting Footnotes and Endnotes in Documents 219 Entering a footnote or endnote 219 Choosing the numbering scheme and position of notes 220 Deleting, moving, and editing notes 221 Compiling a Bibliography 221 Inserting a citation for your bibliography 222 Editing a citation 224 Changing how citations appear in text 224 Generatin.