Introduction 1 About This Book 1 Foolish Assumptions 2 Icons Used in This Book 2 Beyond the Book 3 Where to Go from Here 3 Part 1: Getting started with powerpoint Chapter 1: Welcome to PowerPoint 7 What in Sam Hill Is PowerPoint? 7 Getting PowerPoint 9 Introducing PowerPoint Presentations 10 Understanding Presentation Files 11 What''s in a Slide? 12 Starting PowerPoint 14 Creating a Blank Presentation 14 Navigating the PowerPoint Interface 16 Unraveling the Ribbon 17 The View from Here Is Great 18 Editing Text 19 Adding a New Slide 20 Moving from Slide to Slide 22 Adding Some Style 22 Displaying Your Presentation 24 Saving Your Work 25 Closing a Presentation 25 Getting Help 26 Exiting PowerPoint 27 Chapter 2: Taking the Backstage Tour 29 Welcome to Backstage View 30 Considering Themes and Templates 31 Saving Your Presentation 35 Saving to a location on your computer 36 Saving to OneDrive 37 Saving a copy of a presentation 38 Opening a Presentation 39 Pinning a Presentation for Easy Access 40 Chapter 3: Editing Slides 43 Moving from Slide to Slide 44 Working with Objects 44 Selecting objects 45 Resizing or moving an object 46 Editing a Text Object 48 Selecting Text 49 Using Cut, Copy, and Paste 50 Duplicating an Object 52 Using the Clipboard Task Pane 52 Oops! I Didn''t Mean It (The Marvelous Undo Command) 53 Working with Slide Layouts 54 Deleting a Slide 56 Duplicating a Slide 56 Finding Text 56 Replacing Text 58 Rearranging Your Slides in Slide Sorter View 59 Chapter 4: Working in Outline View 63 Calling Up the Outline 63 Selecting and Editing an Entire Slide 65 Selecting and Editing One Paragraph 65 Promoting and Demoting Paragraphs 65 Adding a New Paragraph 66 Adding a New Slide 67 Moving Text Up and Down 68 Collapsing and Expanding the Outline 68 Chapter 5: Proofing Your Presentations 69 Checking Spelling as You Go 70 Spell Checking After the Fact 71 Using the Thesaurus 74 Capitalizing Correctly 75 Using the AutoCorrect Feature 76 Chapter 6: Don''t Forget Your Notes! 79 Understanding Notes 80 Adding Notes to a Slide 81 Adding an Extra Notes Page for a Slide 82 Adding a New Slide from Notes Page View 83 Printing Notes Pages 83 Displaying Notes on a Separate Monitor 84 Chapter 7: Show Time! 85 The Quick Way to Print 86 Printing from Backstage View 86 Printing more than one copy 87 Changing printers 87 Printing part of a document 88 Using Print Preview 89 Setting Up a Slideshow 89 Starting a Slideshow 90 Working in Presenter View 91 Controlling Your Presentation with the Keyboard and Mouse 93 Using Presentation Tools 94 Using the Laser Pointer feature 95 Scribbling on your slides 96 Rehearsing Your Slide Timings 97 Using Custom Shows 98 Creating a custom show 99 Showing a custom show 100 Hiding slides 100 Showing Your Presentation Online 100 Part 2: CREATING GREAT-LOOKING SLIDES 103 Chapter 8: All about Fonts and Text Formatting 105 Changing the Look of Your Text 106 Changing the size of characters 108 Choosing text fonts 109 Adding color to your text 109 Adding shadows 110 Big Picture Text Formatting 110 Biting the bulleted list 111 Creating numbered lists 112 Setting tabs and indents 114 Spacing out 115 Lining things up 115 Making columns 117 Creating Fancy Text with WordArt 117 Chapter 9: Designing Your Slides 121 Looking at the Design Tab 121 Working with Themes 122 Applying themes 123 Using theme colors 124 Using theme fonts 128 Applying theme effects 128 Changing the Slide Size 129 Applying Background Styles 130 Using a gradient fill 131 Using other background effects 133 Using the Design Ideas Feature to Design Your Slides 134 Chapter 10: Animating Your Slides 135 Using the Transitions Tab 135 Creating a slide transition 136 Using the Morph transition effect 139 Using the Animations Tab 140 Using advanced animations 142 Timing your animations 150 Chapter 11: The Art of Inking Your Slides 155 Drawing on Your Slides 156 Using the Ruler 158 Converting Windows Ink to Text 160 Converting Windows Ink to Shapes 161 Converting Windows Ink to a Math Formula 162 Animating Windows Ink 163 Chapter 12: Masters of the Universe Meet the Templates of Doom 165 Working with Masters 166 Modifying the slide master 167 Modifying the handout master 172 Modifying the notes master 173 Using Masters 174 Overriding the master text style 174 Hiding background objects 174 Using Headers and Footers 175 Adding a date, number, or footer to slides 176 Adding a header or footer to notes or handouts pages 177 Editing the header and footer placeholders directly 178 Yes, You Can Serve Two Masters 178 Creating a new slide master 178 Applying masters 180 Preserving your masters 181 Restoring Lost Placeholders 181 Working with Templates 182 Creating a new template 183 Creating a presentation based on a template 183 Working with Presentation Sections 184 Part 3: EMBELLISHING YOUR SLIDES 187 Chapter 13: Inserting Pictures 189 Exploring the Many Types of Pictures 190 Bitmap pictures 190 Victor, give me a vector 191 Inserting Pictures in Your Presentation 192 From the web 192 From your computer 194 From the stock library 196 Moving, Sizing, Stretching, and Cropping Pictures 197 Adding Style to Your Pictures 199 Applying a picture border 200 Applying picture effects 200 Applying Artistic Effects 201 Removing picture backgrounds 202 Correcting Sharpness, Brightness, Contrast, and Color 205 Compressing Your Pictures 206 Working with 3D Models 208 Chapter 14: Drawing on Your Slides 211 Some General Drawing Tips 211 Zooming in 211 Displaying the ruler, gridlines, and guides 212 Sticking to the color scheme 213 Saving frequently 213 Remembering Ctrl+Z 213 Drawing Simple Objects 214 Drawing straight lines 215 Drawing rectangles, squares, ovals, and circles 216 Creating Other Shapes 216 Drawing a shape 217 Drawing a polygon or free-form shape 219 Drawing a curved line or shape 220 Creating a text box 221 Styling Your Shapes 222 Setting the shape fill 222 Setting the shape outline 222 Applying shape effects 223 Flipping and Rotating Objects 224 Flipping an object 224 Rotating an object 90 degrees 224 Using the rotate handle 225 Drawing a Complicated Picture 225 Changing layers 226 Line ''em up 227 Using the grids and guides 227 Group therapy 228 Chapter 15: Charting for Fun and Profit 231 Understanding Charts 232 Adding a Chart to Your Presentation 233 Adding a new slide with a chart 233 Adding a chart to an existing slide 237 Pasting a chart from Excel 238 Changing the Chart Type 238 Working with Chart Data 239 Switching rows and columns 240 Changing the data selection 241 Editing the source data 242 Refreshing a chart 242 Changing the Chart Layout 242 Changing the Chart Style 243 Embellishing Your Chart 245 Using Treemap and Sunburst Charts 247 Using Map Charts 249 Chapter 16: Working with SmartArt 253 Understanding SmartArt 253 Creating a SmartArt Diagram 255 Tweaking a SmartArt Diagram 258 Editing the SmartArt Text 259 Working with Organization Charts 261 Adding boxes to a chart 262 Deleting chart boxes 262 Changing the chart layout 263 Chapter 17: Lights! Camera! Action! (Adding Sound and Video) 265 Adding Sound to a Slide 266 Investigating sound files 266 Inserting an audio sound object 267 Setting audio options 269 Adding Video to Your Slides 271 Finding a video to add to your presentation 271 Inserting a video clip 272 Setting video options 273 Compressing Media 277 Chapter 18: More Things to Insert on Your Slides 279 Inserting Tables 279 Creating a table in a Content placeholder 280 Inserting a table on a slide 281 Drawing a table 281 Adding style to a table 283 Working with the Layout tab 285 Inserting WordArt 288 Using Hyperlinks 289 Creating a hyperlink to another slide 291 Creating a hyperlink to another presentation or to a website 292 Adding Action Buttons 293 Assigning button actions 294 Choosing button shapes 294 Creating a button 294 Creating a navigation toolbar 297 Inserting Equations 298 Inserting Icons 302 Part 4: WORKING WITH OTHERS 305 Chapter 19: Collaborating on Presentations 307